Set up an invitation-only event
Some events aren't open to the public — guest lists, private dinners, exclusive launches. This guide shows you how to set up an event where only invited people can register.
What you’ll set up
- A private event with no public registration
- Invitation-only ticket types
- Personalized invitation emails sent to your guest list
1. Create your event
From your account dashboard, click New event and fill in your event details. Once you create the event, your event is already ready to go to send invitations, since events are private by default.
For full details, see Creating an event.
2. Verify your ticket types
By default a ticket type is automatically created for you. Navigate to Ticket types and click Edit to change the name, add a description, etc.
For full details, see Ticket types.
3. Prepare your guest list
Go to Invitations and add your guests. You can add them one by one, or import a list from a CSV file. Each invitation is tied to a specific email address or telephone number.
For full details, see Invitations.
4. Add plus-one option
When adding your invitations you can optionally add a number to the Number of guests allowed field (maximum of 9 per invite). This will trigger an additional flow during the registration process that will capture information on your invitee’s guests. You can choose which information is captured in Settings > Invitations > Guest settings.
5. Customize your invitation email
Before sending, customize the invitation email under Customize > Invitation flow > Invitation. The email includes a unique registration link for each guest — they click through to a personalized registration page.
For full details, see Email templates.
6. Send invitations
When you're ready, send your invitations. You can send them all at once or in batches by creating a filter. Track who has been sent their invitation and their RSVP status from the Invitations list, or see an overview on the event dashboard.
7. Monitor RSVPs
As guests register through their personalized links, they'll appear in your Attendees list. If any +1s have been added these will also show in this list together with the primary invitee.
What's next
- Combining public tickets with invitations — add open registration alongside your guest list
- Basic customization — customize the invitation experience
- Setting up check-in — prepare for event day